2nd Floor, Winlow House
75 Woods Street
Darwin NT 0800

GPO Box 415
Darwin NT 0801
P (08) 8981-8870
F (08) 8981-5866
E info@youthworxnt.com.au

The Workplacement Process

Preparation, planning and communication are the secret behind successful Workplacements.
Click the link below to view the workplacement process.

The Workplacement Process

 

Student Work Placement Agreements

Each student who will be participating in a Workplacement must complete a Student Work Placement Agreement. This DEET form must be signed by the Student, Parent or Guardian and the RTO’s VET Coordinator.


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Student Workplacement Agreement
 
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Timelines

Lodgment of Workplacement Applications
Applications for Workplacements must be lodged, with accompanying Training Plans minimum 4 weeks prior to the Workplacement start date.
 

Student Introduction Call
When the Workplacement is confirmed, ensure the student contacts the employer prior to starting their placement. This allows the student and the supervisor the opportunity to introduce themselves and discuss things like where to meet on the first day, suitable clothing, and skills to be covered etc.
 
Students must be enrolled in a VET Program in the Darwin Area to be placed by YouthWorX NT
Only students who have been assessed as Work Ready by their RTO can participate in Workplacement
Students with Training Plans will be given priority when arranging Workplacements
Students are not paid for Workplacement
Students can spend a maximum of 240 hours on Workplacement per year
Workplacement Applications must be lodged with YouthWorX NT at least 4 weeks before the commencement date.
Cancellations or rescheduling of Workplacement must be made via YouthWorX NT as early as possible.
Students who cancel or reschedule Workplacement without notice or valid reason will be referred to VET Coordinator and or YouthWorX NT for and interview before being considered for future Workplacements.
RTO’s requiring students to have a Workplacement during school holidays must nominate a contact person who will be available to deal with any issues
   

Pre-Workplacement Interview/ orientation
Host Employers have the option to request to interview students prior to Workplacement or to set an orientation day where the student is introduced to their Workplace.
 

Illness, Absence, Cancellation or Withdrawal
Ensure YouthWorX is informed immediately of any student illness, absence, course withdrawal or other problems that may prevent the student from attending Workplacement.
 
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Training Plans

A GREAT Training plan will...

List examples of the kinds of skills or tasks that a student wishes to practice during their Workplacement
Be specific to each student and each Workplacement and indicate if a student has already had experience with each skill/task listed.
Note related units of competence to help employers make entries into the Training Record Book.
Training Plans are an excellent tool to help Host Employers and Students understand the types of skills or tasks that the student needs to practice during their Workplacement.

A Training Plan is a simple page of information that notes the competencies that a student is trying to achieve during Workplacement, with examples of jobs that may help them to do so.

Training Plans help YouthWorX NT “sell” a Workplacement to potential Host Employers. 99% of Host Employers will ask the question “Could you give me an example of jobs the student may need to do while they are with us?” Training Plans help us to answer this question correctly, eliminate confusion and SELL the Workplacement to potential Host Employers.


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Training Plan Template


NOTE: Students with Training Plans will be given priority.
 
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Contact with Employers

All telephone calls, visits and other contact with Host Employers are to be negotiated with YouthWorX NT. This is vital as Host Employers will stop providing placements if they are overwhelmed with calls and visits and feel that the system is disorganised.
 
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Work Readiness

Students applying for Workplacement must be assessed as “Work Ready” by their VET Trainer. Sending a student out on Workplacement before they are ready can be damaging for both the students confidence and the Host Employers confidence in VET programs. DEET provides a Work Readiness Checklist for this purpose.

Work Ready Checklist ...

General Appraisal

 The Student has..

completed training in occupational health and safety
completed training in anti-discrimination
completed training in equal opportunity obligations
has had general requirements of workplace behaviour and etiquette explained
is always punctual and rarely absent
will put in extra time occasionally if asked
has demonstrated dress standard, personal presentation and appearance acceptable for the work environment
can be relied upon and trusted in all standard work circumstances
shows respect for safety and treats equipment with respect
can follow directions and instructions (when reasonable)
works well with others to achieve agreed outcomes
displays appropriate communication and interpersonal skills
 

For Each Workplacement

 The Student has..

understands he/she is to contact the workplace prior to placement
understands his/her responsibilities in the workplace
knows who he/she is responsible to in the workplace
knows what he/she is expected to learn or demonstrate
knows what will be assessed in the workplace and how
knows how to complete the student Training Record Book
knows what to do in case of an accident
knows who to contact if there is a problem

 

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Work Ready Checklist
 
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Apply for Workplacement

There are 2 ways you can apply for a Workplacement;

  1. Complete a Workplacement Application form online; or
  2. Print the “Print Friendly” Workplacement Application form below, fill it out and give it to your VET Trainer who will fax it to YouthWorX NT.
 
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Workplacement Visits

Always ask to see the Host Employer contact person or Workplacement supervisor before approaching the student or entering the workspace.
Be aware of workplace safety requirements. Eg., if you are visiting a construction site, it is a good idea to wear safety boots
Ask the Host Employer and Student if they prefer to talk with you together or separately.
Always use correct terminology e.g.
Structured Workplacement, not Work Experience
Competencies, not subjects
Use open-ended questions, like;
Please rate the student’s punctuality and attendance.
What kinds of skills has the student demonstrated?
How is the student getting along with other staff?
Advise YouthWorX NT immediately of any issues that arise during the Workplacement visit e.g. non-attendance, inappropriate behaviour, unsafe work environment, unacceptable treatment of student/s etc.

Comprehensive Workplacement visits are vital for raising the importance and value of Structured Workplacements among employers. Employers are more likely to treat the Workplacement more seriously if they feel the Workplacement component is a significant and valuable part of the students VET program.

YouthWorX NT will coordinate all Workplacement visits with the RTO to ensure all Host Employers and students are visited.

 

View Workplacement Visit Guidelines

 
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Workplacement Time Sheet

Students must lodge a completed Time Sheet with their RTO on completion of their Workplacement. RTO's are then required to submit a summary of completed Workplacement hours to DEET. (Please refer to DEET Procedures for VETiS Coordination, Section 3.6)


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Workplacement Time Sheet
 
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Student & Employer Workplacement Evaluations

Evaluations help YouthWorX NT & VET Trainers assess if...

a particular work environment has been suitable
the level of training provided by RTO's and the skills required by employers are met
there are issues that need to be addressed in relation to training, student or employer
the Workplacement provided was beneficial to the student & employer
training opportunities have been optimised
Both Student and Employer Evaluation Forms have evolved from a combination of forms that were used by various RTO’s and YouthWorX NT. To avoid duplication (no one likes to fill out the same information twice!) These standard forms were developed to collect the information required by all parties. The layout and wording may change slightly from year to year, but the information is essentially the same.

A major issue with the evaluations is a poor rate of return of completed forms. We are battling this problem by making the questions more concise and adding easier answering options. The most we can ask is that you STRESS to Students & Employers the importance Evaluations have with planning for future Workplacements.


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Student Workplacement Evaluation
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Employer Workplacement Evaluation
 
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